Using the Speaking Note

The offsite went alright. The mat activity fitted well with the objective of the offsite, and the timing was good. More importantly, I do learnt something new (or I should say, I learnt an ‘area of improvement’ for myself!!) – about the use of speaking note.

I prepared speaking notes of palm-size, big font, bullet-points speaking notes. Well, very much the ‘correct’ design of speaking notes as what most will believe. However, the notes did not help much at the end. Why? Because I did not read it at all on the spot!!!

So many things were happening during that 45 mins, and thus I did not read the notes at all. What was the consequence? I missed to mention that there will be prize for the game, ask those who have played the game to come up, and more importantly invite the bosses for observation comment!! Yeah, not detrimental… but I wished I did not miss and could do it better….

My learning is that:

· I got to prepare more. More time to rehearse so that I can memorize the key points naturally, despite the chaos in the ‘real’ environment;

· I got to practice to use note. I got to conquer the “odd feeling” in taking time to read the notes. I should try to make note for the next class, and use it (even though I may not actually need it)

(The mountain on the picture is the 玉龙雪山. It was taken from a window in the hotel. Sadly, the offsite was so packed that I spent 98% of my time in the hotel.

Rehearsing for the LiJiang 丽江 off-site meeting

The offsite meeting next Mon and Tue will be the first occasion when I facilitate large scale team building activities. I have been asking around to gather thoughts and suggestions on which activities would be more applicable for the occasion – not easy. To prepare better, I had my colleagues done a trial run in the office today.

Whilst I thought I already had a pretty good idea of how to run the activities, I was quite surprised to realize all the ‘holes’ when I trial-ran today. My learning is:

· Always rehearse (always true) – especially the important occasion;

· During the de-brief, everyone will have the tendency to go too fast. I should leave longer “pause” to push for thinking, summarize the points raised by the others and asking more prompting questions. (These sound natural but when you have to do it on the foot…..you are just so wary of dead air.)

· Help them to imagine ‘back’ the real work. Give them a specific situation e.g. “imagine what will happen in the office on Wed – the 300 red emails on your laptop, the outstanding BCAs for you to read and support, the ……”

Good luck to me in Li-Jiang!!